Expense Type Definition

Here user can define the Expense Type of the organization. . In this screen we can Add a new Expense Type, Edit a previously defined Expense Type, Delete an unused Expense Type and Inactive/Activate an Expense Type. Inactive Expense Type won’t be appear in further definition, transaction and reporting screens of the entire system.


  • Here user can define new Expense Type.
  • The Description of the Expense Type would be used in the most of the combo/list boxes throughout the program.
  • The ‘Inactive’ Expense Type could not be used in the Definitions, Transactions, Reports throughout the program.



The maximum length of Code filed is 3. This code is an auto-generated number. This code will be attached to each Expense Type.


Here user should enter the description of Expense Type. The maximum length of this field is 100. User can enter any value alphanumeric value in this filed. 


User can check or uncheck this check box by using mouse click or by keyboard. Here this field is used to inactive Expense Type, which are no more required. The inactive records could not be used in the whole program.


User can save any remarks about the specific expense.

A/C Code

Every organization deals with their expenses under specific account of head here we can select this account to deals with expense.

Opening Balance

If there is any opening balance exist against a specific expense here user can save its opening balance either in debit or credit.


Save button would save the new Expense Type or Edit any changes to previously recorded Group in the database permanently.


Add Button would allow to add a new Expense Type.


Edit Button would allow to edit the selected Expense Type.


Delete Button would allow to delete the selected Expense Type. This Payment Type could only be deleted if its not been used/saved in any of its dependent screens.


The print button would preview the complete Expense Type List. This list can be printed on the required printer on pressing the Print button at upper left corner.


Exit button is used to close the form.

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